Through the years, a business is likely to face many challenges – both serious ones and trivial ones. And one of those difficult times for a company may prove to be an office move – not only because of the substantial office moving costs but also because of the time that will surely get wasted during the actual office move.
Time is often critical for a business, and any hours or days of downtime could turn out to be extremely costly for a corporation. And that’s exactly why companies are doing their best to minimize the time in transition between the two offices by streamlining the entire office relocation process.
In reality, the faster a corporate move is complete, the sooner things can get back to normal and all company operations will resume its usual operations. But planning an office move so that it can reach and maintain the desired relocation efficiency is never an easy thing to do. Not easy to do but doable nonetheless.
Without a doubt, the best way to complete an office move is to follow a good Office Moving Checklist – an effective organization tool to optimize your office move like never before.
Just use this checklist for moving to a new office and everything should be just fine. Note that the following business moving checklist is also applicable, in parts, when moving a home office as well.
3 Months prior to Moving day
Start planning the office move as early as possible for smooth transition. As a rule of thumb, the more time you’ve got at your disposal until the move-out date, the better your chances of organizing the perfect office move.
- Find a new office for the business. Ideally, the place should be superior to the current location, or at least not worse in any way.
- Secure the new location by signing a commercial property lease. Have a lawyer review the terms and conditions of that lease to make sure there are no unpleasant surprises later on.
- Set the date on which you will be leaving the current business office. Notify the property manager of your intentions to move out – good communication is vital for avoiding misunderstandings and possibly losing the security deposit.
- Make the necessary intercompany arrangements if you’re the one tasked with overseeing and managing the commercial office move. In most cases, the best way to approach the office move is to form a task force of reliable employees that will help you achieve the goal.
- Gather the office move task force and discuss in detail the upcoming corporate office move. Here, the best course of action is to assign each member specific tasks that will help ease the transition between the two offices.
- Schedule the next meeting of the team responsible for the office move project and monitor the progress that’s been made during that interval.
- Set a preliminary budget to limit any instances of overspending and try hard to stay within that office moving budget.
- Request office move cost estimates from several reputable corporate movers in your city or town. Bear in mind that to manage a successful office relocation, you do need to hire the best office movers that service your area.
- Compare the received quotes from top-rated office movers near you. Make a comparative analysis of the rates, extra services, and all terms and conditions that the corporate movers offer in order to pick the best offer. Look for estimates that guarantee the shortest amount of time spent during the transition between the two offices.
- Book the services of the best office moving company in your city.